Privacy Policy

1. Introduction

Mastrick, Sheddocksley, and Summerhill Community Council (referred to as “we,” “us,” or “the Council”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and disclose personal information in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. Data We Collect

We may collect the following types of personal data:

• Contact Information: Name, email address, phone number, and postal address.

• Communication Records: Any correspondence or communications with us.

• Event Participation Data: Information about attendance at events or meetings.

• Survey Responses and Feedback: Information you provide in response to surveys or feedback forms.

3. How We Collect Data

We collect data in the following ways:

• Directly from You: When you contact us via email, phone, or mail; participate in our events or surveys; or subscribe to our newsletters.

• Through Our Website: Certain data may be automatically collected via our website, including IP addresses, cookies, and usage data, to improve your experience.

4. Purpose of Processing Data

We use the data we collect for the following purposes:

• Communication: To respond to inquiries and provide information about the Community Council’s events, meetings, and updates.

• Administration: To manage attendance records, distribute meeting minutes, and handle general administration.

• Improvement of Services: To assess and enhance our services, based on feedback and usage data.

• Legal Obligations: To comply with applicable legal and regulatory obligations.

5. Legal Basis for Processing

Our legal basis for processing your data is:

• Consent: Where you have given consent for specific purposes (e.g., receiving newsletters).

• Legitimate Interests: Where processing is necessary for the operation and improvement of Council services and does not override your rights.

• Legal Obligation: Where we are required to process data to comply with a legal obligation.

6. Sharing of Data

We will not sell or rent your personal data. We may share data:

• With Service Providers: Who assist in website hosting, email distribution, or other services necessary to run our operations.

• As Required by Law: Where we are required by law or regulatory bodies.

7. Data Security

We take reasonable steps to protect personal data from unauthorized access, use, alteration, and destruction. Access to personal data is restricted to authorized individuals only.

8. Data Retention

We retain personal data only as long as necessary to fulfill the purposes for which it was collected or as required by law. Once no longer needed, data will be securely deleted.

9. Your Rights

You have the following rights under GDPR:

• Right to Access: To request a copy of the personal data we hold about you.

• Right to Rectification: To request correction of inaccurate data.

• Right to Erasure: To request deletion of personal data, subject to legal requirements.

• Right to Restriction: To request the restriction of processing under certain circumstances.

• Right to Object: To object to data processing in certain cases.

• Right to Data Portability: To request a copy of your data in a structured, commonly used format.

To exercise any of these rights, please contact us at [contact email/phone].

10. Cookies and Website Analytics

We use cookies to enhance the functionality of our website and improve user experience. You can manage cookie preferences through your browser settings.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

12. Contact Us

For any questions or concerns regarding this Privacy Policy or to exercise your data rights, please contact us:

• Email: councilmss@gmail.com

• Address: Mastrick Access Point, Spey Rd, Aberdeen AB16 6SH